5.15.2 Student Travel
Revised: March 17, 2008; October 1, 2022
Authorization for Field Trips and Extended Travel
Faculty and Staff from both the curriculum and the workforce continuing education divisions who plan to take a group of students on a field trip
or on extended travel in the United States or abroad must, for insurance reasons,
carefully observe the following guidelines:
Authorization forms for both field trips and extended travel are located on the For Faculty and Staff webpage under the 鈥淧olicies and procedures Manual & Forms link鈥� (College Information Section). For field trips within the United States, the employee should complete the 鈥淔ield Trip Transportation Authorization鈥� form. For field trips outside of the United States, the employee must complete the 鈥淎uthorization for College-Sanctioned Extended Travel鈥� form. The appropriate form requesting approval for the trip and indicating the purpose of the trip, the mode of travel, and the number of students included in the trip must be approved by the faculty member鈥檚 Vice President or the staff member鈥檚 Vice President and the Chief Operating Officer.
A copy of the approved 鈥淎uthorization for College-Sanctioned Extended Travel鈥� or the 鈥淔ield Trip Transportation Authorization鈥� request along with a list of the students/community members participating in the trip will be sent to the instructor or staff member initiating the trip, the department chair, and/or the Physical Plant. Paperwork will be kept on file for one year in the Office of the Administrative Assistant to the Chief Operating Officer.
It is not the responsibility of the Physical Plant to provide drivers for transportation.
In addition, college employees leading trips which are not authorized by the College
must inform all participants that the activity is not College-sponsored and that the
College bears no liability for any member of the group participating in the trip.
Study Abroad Insurance
For any employee, employee鈥檚 family member(s), or student(s) traveling outside of
the United States for field trips, instructor exchange programs, etc., Study Abroad
Insurance is available and is recommended. After approval of the 鈥淎uthorization for College-Sanctioned Extended Travel鈥� request
form, the traveler should contact the Administrative Assistant to the Chief Operating Officer for further information on obtaining this insurance. The purchase of Study Abroad Insurance is highly recommended prior to traveling
outside of the United States and should be completed at least one month prior to travel.